IT Contracts and Software Licensing

We advise technology companies and enterprises implementing software and artificial intelligence systems on the construction of contractual models compliant with copyright law, digital market regulations, and evolving artificial intelligence regulations, including the provisions of the AI Act.

In technological projects, the proper regulation of software rights, implementation rules, and the principles of the parties’ liability is of key importance. IT contracts and software licenses form the basis of secure cooperation between the technology provider and the business client. This applies to both classic IT systems and modern solutions based on artificial intelligence (AI), where the subject of the agreements includes models, algorithms, training data, and outputs generated by systems based on Large Language Models (LLM).

We ensure comprehensive protection of rights to source code, system architecture, AI models, and digital products created in technological projects.

IT Implementation Agreements and Software Projects

An IT implementation agreement should precisely define the functional scope of the system, project stages, the parties’ liability, and acceptance procedures. In practice, the implementation of software, SaaS systems, and AI solutions involves significant contractual risks regarding quality, integration, data, and system outputs. Therefore, IT implementation agreements require detailed regulation of the solution’s architecture, technical environments, and the scope of modifications.

The GJW Law Firm advises on the preparation and negotiation of software implementation agreements. The scope of our advisory includes, among others:

• functional specifications for IT or AI systems,

• implementation schedules and stages,

• integration with the client’s systems,

• testing and acceptance procedures,

• liability for software errors,

• principles for system development and modification.

We ensure the compliance of IT implementation agreements with the realities of technological projects and applicable legal regulations.

Software Licenses and Copyright in IT in Poland

A software license agreement defines the rules for using a system, application, or technological solution, as well as the scope of user rights, the possibility of modification, and the terms of further distribution. In IT and AI projects, it is crucial to correctly distinguish between the transfer of software copyrights and the granting of a license, particularly in SaaS, cloud, and AI-based models.

Licensing also encompasses systems based on artificial intelligence, including AI models, machine learning components, and autonomous AI agents used in business processes and digital systems.

We provide legal support during the preparation and negotiation of software license agreements. Our advisory covers the following issues:

• defining the scope of licenses for software and IT systems,

• licensing of SaaS solutions and digital services,

• rights to software modification and development,

• licensing of AI models and related components,

• rights to data and training datasets,

• the use of open-source components.

We ensure that software licenses comply with copyright law, digital market regulations, and the realities of technological projects, while also providing their ongoing adaptation to changing legal regulations.

IT and AI Agreements in Technological Project Practice

In market practice, IT and AI projects are characterized by a high degree of technological complexity and the interdependence of many elements—code, components, data, integrations, and system environments. Therefore, software agreements require precise regulation of copyrights, rules for system use, the parties’ liability, and the principles for the operation and development of technological solutions.

Ensuring consistency between implementation agreements, software licenses, maintenance agreements, and B2B relationships is essential for the stability of IT projects and the legal security of technology companies and organizations implementing IT systems and AI components.

GJW Gramza i Wspólnicy Law Firm in Poland supports enterprises in the secure implementation and utilization of modern technologies. We have a team of lawyers specializing in IT law who possess practical experience in drafting IT agreements and knowledge of technological solutions.